AI Policy & Rollout Kit — Accounting edition · Prepared by Firm operations lead
Owner: Firm operations lead · Approver: Engagement partner
Approved: Not recorded · Effective: Not recorded · Next review: 2026-10-22
Approval evidence: Not recorded
4 staff-release checks still need attention. Topics drafted: 11 of 11. Acknowledged: 0. Approval and rollout are tracked separately.
Policy scope: Draft for Ledger Grove Advisory: applies to 24 employees and 4 contractors across bookkeeping, advisory and operations. Operational examples for everyday firm work. This edition does not provide tax advice, audit methodology, assurance procedures or a determination of professional or legal compliance.
This report summarizes your records. The Full record export preserves complete notes, entries and review coverage.
Confirm the scope and supporting evidence with the owners. Resolve or clearly disclose open conditions. Choose the full record when the recipient needs detailed answers or evidence locations.
AI Policy & Rollout Kit — Accounting edition · Prepared by Firm operations lead
Version 0.3 · Draft · Owner Firm operations lead
4 staff-release checks need attention. Exporting a draft never approves the policy.
0 participant records; 0 acknowledged; 0 understanding checks recorded as passed. Counts describe the participant register only; check it against the full intended audience.
AI Policy & Rollout Kit — Accounting edition · Prepared by Firm operations lead
Approval, distribution, acknowledgment and understanding are separate events. Showing 1–2 of 2 records. Long cells are excerpts; full wording is in the internal working record.
| Activity / audience | Planned | Recorded completion |
|---|---|---|
| Briefing / 24 employees and 4 contractors across bookkeeping, advisory and operations | 2026-10-22 | Not recorded |
| Understanding check / Staff and contractors after policy approval | 2026-10-22 | Not recorded |
AI Policy & Rollout Kit — Accounting edition · Prepared by Firm operations lead
Each record is one reported AI use. File imports and source approval claims do not grant approval. Review permissions and conditions in the full record. Showing 1–3 of 3 records. Long cells are excerpts; full wording is in the internal working record.
| Tool / use | Purpose / information | Owner / status |
|---|---|---|
| U-1 · ProcedureDraft | Draft an internal bookkeeping procedure using synthetic examples · Firm-owned procedures and synthetic transactions | Engagement partner / Restricted |
| U-2 · LedgerNote | Summarize bookkeeping exports for client discussions · None pending permission review | Engagement partner / Unapproved |
| U-3 · BriefDraft | Draft explanations from verified public guidance and synthetic figures · Public sources and synthetic financial examples | Engagement partner / Restricted |
AI Policy & Rollout Kit — Accounting edition · Prepared by Firm operations lead
3 open actions. Open actions first, then earliest recorded due date. Completed entries remain visible. Showing 1–3 of 3 records. Long cells are excerpts; full wording is in the internal working record.
| Next action | Owner | Due / status |
|---|---|---|
| One worked reconciliation still needs independent checking. Engagement partner checks steps and recalculates numerical examples against source records | Engagement partner | 2026-10-22 / In progress |
| Permission and field-level handling for real client exports remain unconfirmed. Engagement partner checks client permissions, approved fields and vendor processing terms | Engagement partner | 2026-10-22 / Blocked |
| Two contractors have not confirmed personal-tool use. Qualified reviewer checks current primary sources and reconciles every figure; client advice follows the normal r… | Engagement partner | 2026-10-22 / In progress |