Shadow AI Risk Kit — Agency edition · Prepared by Agency operations lead
0 of 7 sections reviewed by the preparer. Review marks describe the entries, not whether controls are operating.
24 staff and 4 freelancers across creative, accounts and operations
A client asks how AI contributed to its work.
This report summarizes your records. The Full record export preserves complete notes, entries and review coverage.
Confirm the scope and supporting evidence with the owners. Resolve or clearly disclose open conditions. Choose the full record when the recipient needs detailed answers or evidence locations.
Shadow AI Risk Kit — Agency edition · Prepared by Agency operations lead
The five reviewer priorities recorded so far, with the next action already in the register. This page is a briefing for leadership. Respondent names are omitted; review free-text notes and action owners before sharing.
| Risk | Priority | What we are doing |
|---|---|---|
| Historical recordings on a personal account have not been inventoried | Priority | Historical recordings on a personal account have not been inventoried. Engagement owner checks recording permission, participants and retention before use · Account di… |
| Client approval for unreleased assets remains outstanding | Investigate | Client approval for unreleased assets remains outstanding. Account director checks claims, rights and engagement instructions before delivery · Account director |
| Two freelancers have not confirmed their account or data inputs | Investigate | Two freelancers have not confirmed their account or data inputs. Creative lead checks rights and client restrictions before any external use · Account director |
Shadow AI Risk Kit — Agency edition · Prepared by Agency operations lead
Urgent and Priority records appear first; reviewer judgments are not automated. Showing 1–3 of 3 records. Long cells are excerpts; full wording is in the internal working record.
| Use / scenario | Priority | Owner |
|---|---|---|
| U-2 · Historical recordings on a personal account have not been inventoried | Priority | Account director |
| U-1 · Client approval for unreleased assets remains outstanding | Investigate | Account director |
| U-3 · Two freelancers have not confirmed their account or data inputs | Investigate | Account director |
Shadow AI Risk Kit — Agency edition · Prepared by Agency operations lead
3 recorded uses; 0 record-supported. Groups with missing information appear first. Counts do not establish complete discovery. Showing 1–2 of 2 records. Long cells are excerpts; full wording is in the internal working record.
| Team / source | Responses / coverage | Open gap |
|---|---|---|
| Staff | 24 of 24 / Reviewed | Responses are disclosures, not technical verification. |
| Contractors and associates | 2 of 4 / Partial | Two freelancers have not confirmed their account or data inputs |
Shadow AI Risk Kit — Agency edition · Prepared by Agency operations lead
Each record is one reported AI use. File imports and source approval claims do not grant approval. Review permissions and conditions in the full record. Showing 1–3 of 3 records. Long cells are excerpts; full wording is in the internal working record.
| Tool / use | Purpose / information | Owner / status |
|---|---|---|
| U-1 · DraftDesk | Draft campaign concepts from published brand information · Published brand information and company-owned mock briefs | Account director / Restricted |
| U-2 · MeetingNote | Summarize project meetings · None pending permission review | Account director / Unapproved |
| U-3 · ConceptLab | Explore internal visual directions · Company-owned mock assets only | Account director / Restricted |
Shadow AI Risk Kit — Agency edition · Prepared by Agency operations lead
3 open actions. Open actions first, then earliest recorded due date. Completed entries remain visible. Showing 1–3 of 3 records. Long cells are excerpts; full wording is in the internal working record.
| Next action | Owner | Due / status |
|---|---|---|
| Client approval for unreleased assets remains outstanding. Account director checks claims, rights and engagement instructions before delivery | Account director | 2026-10-22 / In progress |
| Historical recordings on a personal account have not been inventoried. Engagement owner checks recording permission, participants and retention before use | Account director | 2026-10-22 / Blocked |
| Two freelancers have not confirmed their account or data inputs. Creative lead checks rights and client restrictions before any external use | Account director | 2026-10-22 / In progress |