- Scope ID
- S-1
- Team and contractors
- 24 consultants and 4 associates across research, delivery and operations
- Purpose
- Client procurement sends an AI questionnaire before an engagement.
- Review period
- October 2026 fictional exercise
- Excluded areas and reason
- Examples cover internal research and advisory delivery. They do not establish permission to use client material or replace engagement and professional review.
- Accountable owner
- Practice operations lead
- Next review
- 2026-10-22
Northline Advisory — fictional records
Completed example with unresolved work. No source documents or customer records are included.
Policy scope
AI uses
- Use ID
- U-1
- Tool or embedded feature
- ResearchDesk
- Account or plan
- Company-managed example account
- Team / role
- Research
- Business purpose
- Summarize published market research for an internal briefing
- Observed information categories — not permission
- Public reports with source references
- Permitted information categories
- Public reports with source references
- Approved use and access conditions
- Engagement partner opens cited sources and checks claims before client delivery
- Permission decision reference
- Fictional records / Northline Advisory / E-1
- Files, connectors and permitted actions
- No connectors or external actions in this example
- Approval status
- Restricted
- Owner
- Engagement partner
- Source reference
- Fictional staff disclosure and review note
- Evidence confidence
- Self-reported
- Next review
- 2026-10-22
- Use ID
- U-2
- Tool or embedded feature
- MeetingNote
- Account or plan
- Account details awaiting review
- Team / role
- Delivery
- Business purpose
- Summarize client stakeholder interviews
- Observed information categories — not permission
- Confidential strategy discussions and participant details
- Permitted information categories
- None pending permission review
- Approved use and access conditions
- Engagement partner checks written client permission and approved retention settings
- Permission decision reference
- Not recorded
- Files, connectors and permitted actions
- Not verified
- Approval status
- Unapproved
- Owner
- Engagement partner
- Source reference
- Fictional staff disclosure and review note
- Evidence confidence
- Self-reported
- Next review
- 2026-10-22
- Use ID
- U-3
- Tool or embedded feature
- ProposalDesk
- Account or plan
- Company-managed example account
- Team / role
- Associates
- Business purpose
- Draft a proposal from reusable firm materials
- Observed information categories — not permission
- Firm-owned capability statements and synthetic examples
- Permitted information categories
- Firm-owned capability statements and synthetic examples
- Approved use and access conditions
- Practice lead checks that no previous client material or identifiable case detail is reused
- Permission decision reference
- Fictional records / Northline Advisory / E-1
- Files, connectors and permitted actions
- No connectors or external actions in this example
- Approval status
- Restricted
- Owner
- Engagement partner
- Source reference
- Fictional staff disclosure and review note
- Evidence confidence
- Self-reported
- Next review
- 2026-10-22
Client restrictions
- Restriction ID
- CR-1
- Client / engagement reference
- Fictional Alder engagement
- AI, data, disclosure or rights restriction
- Engagement Alder permits public-source research only. Client interview notes, financial forecasts and prior-client work must stay outside AI tools pending written review.
- Contract / instruction reference
- Fictional engagement instruction E-1
- Account owner
- Engagement partner
- Affected use IDs
- U-1; U-2; U-3
- Next review
- 2026-10-22
Policy decisions
- scope rule
- Draft for Northline Advisory: applies to 24 consultants and 4 associates across research, delivery and operations. Examples cover internal research and advisory delivery. They do not establish permission to use client material or replace engagement and professional review.
- accounts rule
- Use only a reviewed tool, account and purpose combination. Personal accounts and new connectors require review.
- data rule
- Engagement Alder permits public-source research only. Client interview notes, financial forecasts and prior-client work must stay outside AI tools pending written review.
- creative rule
- Engagement partner opens cited sources and checks claims before client delivery
- meetings rule
- Check participant permissions, processing terms and retention before any recording or AI summary.
- contractors rule
- Practice lead checks that no previous client material or identifiable case detail is reused
- agents rule
- No autonomous actions or new system permissions without the existing change-owner approval.
- people rule
- Consequential decisions about people are outside this initial policy exercise.
- requests rule
- Send new uses and exceptions to the Practice operations lead. Keep pending requests paused.
- incident rule
- Stop uncertain use, preserve facts and notify the Practice operations lead through the normal incident process.
- review rule
- The Engagement partner reviews sources and output before external delivery. Review the policy when tools, contracts or data boundaries change.
Document control
- policy version
- 0.3
- policy owner
- Practice operations lead
- approver
- Engagement partner
- approval date
- Not recorded
- effective date
- Not recorded
- review date
- 2026-10-22
- approval reference
- Not recorded
- status
- Draft
- full policy location
- Fictional handbook / draft AI policy
- approved list location
- Fictional approved-use list / review pending
- requests contact
- Practice operations lead
- incident contact
- Practice operations lead
Requests and exceptions
- Request ID
- EX-1
- Related use ID
- U-2
- Business need
- Summarize client stakeholder interviews
- Requested data and access
- Confidential strategy discussions and participant details
- Decision
- Pending
- Conditions and alternative
- Interview-processing permission is absent from the engagement instructions
- Approver
- Engagement partner
- Decision date
- Not recorded
- Expiry / review date
- 2026-10-22
Rollout records
- Activity ID
- RO-1
- Audience
- 24 consultants and 4 associates across research, delivery and operations
- Activity
- Briefing
- Policy version
- 0.3
- Owner
- Practice operations lead
- Planned date
- 2026-10-22
- Actual completion date
- Not recorded
- Evidence reference
- Not recorded
- Result and open gap
- Planned only. Approval of the staff policy must precede rollout.
- Activity ID
- RO-2
- Audience
- Staff and contractors after policy approval
- Activity
- Understanding check
- Policy version
- 0.3
- Owner
- Practice operations lead
- Planned date
- 2026-10-22
- Actual completion date
- Not recorded
- Evidence reference
- Not recorded
- Result and open gap
- An associate pastes interview notes into a personal assistant to finish a client deck. Stop the workflow, preserve the facts, notify the engagement owner and check the agreed client restriction.
Rollout participants
No records yet. Follow-up remains open.
Actions
- Action ID
- A-1
- Related use ID
- U-1
- Action and completion evidence needed
- Two figures in the draft still lack a verified primary source. Engagement partner opens cited sources and checks claims before client delivery
- Owner
- Engagement partner
- Due date
- 2026-10-22
- Status
- In progress
- Completion evidence reference
- Follow-up evidence not yet supplied
- Action ID
- A-2
- Related use ID
- U-2
- Action and completion evidence needed
- Interview-processing permission is absent from the engagement instructions. Engagement partner checks written client permission and approved retention settings
- Owner
- Engagement partner
- Due date
- 2026-10-22
- Status
- Blocked
- Completion evidence reference
- Follow-up evidence not yet supplied
- Action ID
- A-3
- Related use ID
- U-3
- Action and completion evidence needed
- Two associates have not confirmed their personal-tool use. Practice lead checks that no previous client material or identifiable case detail is reused
- Owner
- Engagement partner
- Due date
- 2026-10-22
- Status
- In progress
- Completion evidence reference
- Follow-up evidence not yet supplied
Evidence
- Evidence ID
- E-1
- Related use ID
- U-1
- What this record supports
- Engagement AI permission record
- Approved repository reference
- Fictional records / Northline Advisory / E-1
- Owner
- Practice operations lead
- Reviewed on
- 2026-10-08
- Scope and limitations
- Illustrative reference only; underlying source document is not included.
- Evidence ID
- E-2
- Related use ID
- U-2
- What this record supports
- Research source-verification checklist
- Approved repository reference
- Fictional records / Northline Advisory / E-2
- Owner
- Practice operations lead
- Reviewed on
- 2026-10-08
- Scope and limitations
- Requested; not yet supplied. No permission is established.
- Evidence ID
- E-3
- Related use ID
- U-3
- What this record supports
- Associate onboarding and access record
- Approved repository reference
- Fictional records / Northline Advisory / E-3
- Owner
- Practice operations lead
- Reviewed on
- 2026-10-08
- Scope and limitations
- Illustrative reference only; underlying source document is not included.
Imported source records
No records yet. Follow-up remains open.