Fernhill Wholesale · Fictional example · 2026-10-16
Evidence handover
Prepared by Operations manager · For Example advisory team
2 requests have checked source details and sharing permission. 2 need follow-up. Your partner determines whether evidence is suitable.
Ready for review
P-01 · Current approved AI policy and its approval record
Owner: Operations manager · Due: 2026-10-21
Partner requested the current version and evidence of approval.
- E-01 · AI policy v2 and approval minutes
- Location: Shared drive / Policies / AI / Policy-v2.pdf
- Owner: Operations manager · Date/version: 2026-09-30 · v2
- Coverage: Operations team; approved policy and signed approval minutes.
- Sharing notes: Internal reviewer access approved for this fictional example.
P-03 · AI tool inventory for the weekly stock summary
Owner: Office manager · Due: 2026-10-23
Use the existing inventory; confirm the scope with the partner.
- E-03 · Weekly stock summary AI inventory
- Location: Shared drive / AI / Tool-inventory.xlsx
- Owner: Office manager · Date/version: 2026-10-05 · v3
- Coverage: Tools used by the operations team as of October 5.
Outstanding requests
P-02 · Records of completed AI training for the operations team
Owner: Warehouse supervisor · Waiting for someone · Due: 2026-10-21
September AI training attendance: check the source details; September AI training attendance: confirm permission to share
P-04 · Evidence of the latest management review
Owner: Unassigned · Needs work · Due: 2026-10-25
Assign an owner; Link supporting evidence