One approval, fully supported.
Here’s one record from Northline Advisory’s fictional Toolkit: the use is disclosed, the evidence is attached, the decision states its reason, and the follow-up has an owner and a date. The leadership report is built from the same record.
See the full sample reportFictional example. Review your own report before sharing.
01 Disclosure
Associates lead disclosed ProposalDesk
- Date
- Oct 8, 2026
- Purpose
- Draft a proposal from reusable firm materials
- Information
- Firm-owned capability statements and synthetic examples
02 Evidence
Vendor assessment attached
- Vendor assessment
- Attached
- Information boundary
- Firm-owned capability statements and synthetic examples
03 Decision with a reason
Approved with conditions by the engagement partner
- Reason
- Vendor assessment attached and inputs limited to firm-owned capability statements and synthetic examples.
- Condition
- Practice lead checks that no previous client material or identifiable case detail is reused.
04 Follow-up
Two associates have not confirmed their personal-tool use
- Owner
- Engagement partner
- Due
- Oct 22, 2026
Example of a gap the kit flags
ResearchDesk · Approved with conditions
! No vendor assessment or reason recorded
Next action: attach the vendor assessment, or record why the use is approved without one, before relying on this approval. Owner: Engagement partner.
Also open: Two figures in the draft still lack a verified primary source. Owner: Engagement partner, due Oct 22, 2026.