Free download · No email
AI use register template
Record the tools your team uses, who owns each one, its purpose, the information involved and the next review.
Five columns, three fictional examples. Replace the examples with your own records. A row in this register does not mean a tool has been approved.
Start with the tools you know about
| Tool | Owner | Purpose | Data used | Next review |
|---|---|---|---|---|
| ToolExample drafting assistant | OwnerOperations lead | PurposeFirst draft of internal notes | Data usedPublic information only | Next review2026-11-20 |
| ToolExample meeting notes tool | OwnerTeam manager | PurposeSummarize internal planning meetings | Data usedFictional meeting notes | Next review2026-11-27 |
| ToolExample research tool | OwnerResearch lead | PurposeSummarize published product information | Data usedPublic information only | Next review2026-12-04 |
Bring it into a working dashboard
- Keep the heading row and replace or delete all three fictional rows.
- In the AI Governance Toolkit, choose the AI inventory. In the Shadow AI Risk Kit, choose the AI use register.
- Import your CSV or Excel file, review the matched columns and dates, then confirm the records you want to add. Save your work file.
The free files work independently in a spreadsheet. The paid dashboards add guided record review, actions and reports. Importing makes a copy; it does not keep your spreadsheet synchronized.