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Free resource / About 15 minutes

Where should
you start?

Twelve questions to help you see what is in place, what needs attention, and what to work on first.

Your answers stay in this page. They are not sent to Extrasphere. No account or email is needed to use the snapshot.

01 / AccountabilityWho is accountable for decisions about AI use?

Evidence to look for: A named sponsor, decision owner, and a record of their responsibilities.

02 / InventoryCan you list the AI tools and AI-enabled services your team uses?

Evidence to look for: A current inventory with purpose, owner, users, and review date.

03 / InformationDo you know where customer or confidential information enters AI tools?

Evidence to look for: A use-case record showing inputs, outputs, data sensitivity, and access.

04 / ApprovalWho approves a new tool or a significant change in its use?

Evidence to look for: An approval record with a decision, conditions, owner, and date.

05 / Working rulesCan staff find practical rules for what they may put into AI tools?

Evidence to look for: Accessible, approved guidance with real examples of permitted and restricted use.

06 / Risk and impactHave you considered risks and possible effects on people?

Evidence to look for: A reviewed assessment of a specific use case and its affected groups.

07 / SuppliersWho checks an AI supplier's terms, data handling, and controls?

Evidence to look for: A dated supplier review linked to current terms and relevant settings.

08 / Human reviewWhere is human review needed, and who performs it?

Evidence to look for: Workflow instructions with review steps, escalation, and a responsible person.

09 / IssuesHow can someone report an AI-related mistake or incident?

Evidence to look for: A known reporting route and an issue record with an owner and resolution.

10 / TrainingCan you show that relevant staff received guidance?

Evidence to look for: Dated attendance, the materials used, and a record of follow-up needs.

11 / Follow-throughAre open actions assigned and reviewed on agreed dates?

Evidence to look for: An action list with owners, due dates, status, and review notes.

12 / EvidenceCould you locate evidence supporting your answers if a customer asked?

Evidence to look for: An index of actual records, their owners, locations, and review dates.

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